What should I do when I am approaching a faculty member as a potential supervisor?

Faculty members receive many inquiries from prospective students, so a thoughtful, personalized approach can help you stand out. Consider the following when reaching out: 

1. Personalize your email – Avoid generic messages. Demonstrate genuine interest in the faculty member’s research. 

2. Highlight your strengths – Briefly summarize your academic background, research experience, and accomplishments in your email or cover letter. 

3. Include your CV and transcripts – Attach your current CV/resumé and academic transcripts so the potential supervisor can assess your eligibility. 

4. Check for research alignment – Make sure your research interests align with the faculty member’s. Consider scheduling a phone, virtual, or in-person meeting to discuss fit. 

5. Ask about mentorship style – It’s a good idea to speak with current or former trainees to learn more about the faculty member’s supervision approach. 

6. Share examples of your work – If appropriate, include samples of your scientific writing (e.g., course papers or publications). 

7. Discuss funding early – Work with your potential supervisor to identify and apply for funding opportunities as soon as possible.